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Every week brings files, emails, new projects, and task lists. How much of that is totally different from the work you have done? Odds are, not much. A number of our daily tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Use templates–standardized documents with text and formatting as starting point. Once you save a version of the template, simply add, remove, or change any data for that document that is unique, and you are going to have the job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates from your favorite programs –and the way to generate documents from a template–so it’s possible to get your tasks done faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are not as inclined to leave out crucial info, too. By way of example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send clients or investors regular job updates. With a template, you understand the update will have the formatting, design, and structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding instead of too little, it is more easy to delete information than add it in.
Imagine you are developing a template of your own resume. You’d want to list in-depth details so you are going to have.
You can always delete notes that are less-important on, but you may forget it in the final 25, when it’s not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But if you need to fill in the information on your own, include some text that’s easy and obvious to look for so it is possible to locate text that has to be changed without much effort.