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Every week brings documents, emails, new jobs, and task lists. Just how much of this is completely different from the job you’ve done before? Odds are, not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Use templates–standardized documents with formatting and text as starting point for new work. Once you save a separate version of the template, just add, eliminate, or change any data for that exceptional record, and you’ll have the work completed in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates in your favorite apps–and to automatically generate documents from a template–so it’s possible to get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are not as likely to leave out crucial information, also. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates. With a template, you understand the upgrade will always have the same formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too little, it’s more easy to delete info than add it .
Imagine you’re developing a template of your resume. You would want to record in-depth facts so you are going to have all the info you want to submit an application for any job.
You always have the option to delete notes on, but you may forget it at the last 25, when it is not from the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the information by yourself, add some text that is simple and obvious to look for so you can locate.
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