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Every week brings new projects, emails, documents, and task lists. How much of that is totally different from the job you’ve done? Odds are, not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for work that is new, standardized documents with formatting and text. As soon as you save a version of the template add, remove, or alter any data for that record that is unique, and you’ll have the job completed in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates from your favorite programs –and to automatically generate documents from a template–so it’s possible to get your ordinary tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as likely to leave out key info, too. For example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to investors or clients. With a template, you know the upgrade will always have the formatting, design, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s simpler to delete info than add it in, so err on the side of adding rather than too little.
Imagine you are developing a template of your own resume. You would want to list in-depth facts so you are going to have.
You can always delete notes later on, but you might forget it if it is not in the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the data on your own, include some text that’s simple and obvious to look for so it is possible to find.