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Each week brings task lists, emails, files, and new projects. How much of this is completely different from the job you’ve done before? Odds are, not much. A number of our day-to-day tasks are variations on something we have done countless times before.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized files as starting point for new work. As soon as you save another variant of the template add, remove, or alter any info for that record, and you’ll have the work completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to automatically generate documents from a template — and how to use templates from your favorite apps –so it’s possible to get your common tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re not as inclined to leave out key information, also. By way of instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular project updates. With a template, you know the update will have the same formatting, design, and arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding rather than too little, it’s simpler to delete info than add it in.
Imagine you’re creating a template of your resume. You’d want to record facts and that means you’ll have.
You always have the option to delete less-important notes on, but you may forget it in the last 25, when it’s not from the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that’s simple and obvious to look for so it is possible to find text that needs to be changed without a lot of effort.