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Every week brings task lists, emails, documents, and new jobs. Just how much of that is different from the work you’ve done? Odds are, not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Rather, use templates–standardized files with formatting and text as starting point for work. As soon as you save a variant of the template, just add, remove, or change any info for that record that is unique, and you are going to have the job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s to automatically generate documents from a template — and the way to use templates in your favorite apps –so you can get your ordinary tasks quicker.
Programs take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are not as likely to leave out key information, too. By way of example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out that crucial clause about owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send customers or investors regular project updates. Using a template, you understand the upgrade will have the formatting, design, and structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of including also rather than too small.
Imagine you are creating a template of your resume. You’d want to record in-depth facts so you are going to have all the information you need to apply for any job.
You can always delete less-important notes later on, but you might forget it if it is not in the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the information on your own, include some text that is obvious and simple to search for so you can locate text that has to be changed without a lot of effort.
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