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Each week brings new jobs, emails, documents, and task lists. How much of this is totally different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each single time you start something new. Use templates–as starting point for new 17, standardized files. As soon as you save another variant of the template add, eliminate, or change any info for that exceptional record, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and to automatically generate documents from a template–so you can get your tasks quicker.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are less inclined to leave out crucial information, too. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out that crucial clause about possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular job updates. Using a template, you understand the upgrade will have the exact same formatting, layout, and general arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of adding too instead of too small.
Imagine you’re developing a template of your resume. You’d want to list details and that means you are going to have.
You can always delete notes on, but you might forget it at the final 25, when it is not from the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But should you have to fill in the information by yourself, include some text that is obvious and simple to search for so it is possible to find.
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