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Every week brings documents, emails, new projects, and task lists. How much of that is different from the job you have done before? Odds are, not much. Many of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel each time you start something new. Rather, use templates–as starting point for work that is , standardized documents with formatting and text. As soon as you save another variant of the template add, remove, or alter any info for that unique record, and you’ll have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s the way to use templates in your favorite programs –and to create documents from a template–so it’s possible to get your tasks faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are not as inclined to leave out crucial info, also. For instance, if you need to send freelance writers a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or customers. With a template, you know the upgrade will have the same formatting, design, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it , so err on the side of adding rather than too little.
Imagine you are creating a template of your resume. You would want to list in-depth details about your duties and accomplishments, and that means you are going to have all the information you need to apply for almost any job.
You can always delete less-important notes later on, but when it is not in the template you may forget it at the last edition.
Some applications will automatically fill in these variables for you (more on that in a bit). But if you have to fill in the information on your own, add some text that is obvious and simple to look for so it is possible to find text that needs to be changed without much work.
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