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Each week brings documents, emails, new projects, and task lists. How much of that is different from the job you’ve done? Odds are, not much. A number of our daily tasks are variants on something.
Don’t reinvent the wheel each single time you start something new. Instead, use templates–standardized documents as starting point. Once you save a variant of the template, simply add, remove, or change any info for that record, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates and how to automatically create documents from a template–so you can get your tasks done quicker.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less inclined to leave out key info, too. For instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send regular job updates to clients or investors. Using a template, you understand the update will always have the formatting, design, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of adding too rather than too small.
Imagine you are creating a template of your own resume. You’d want to record in-depth facts so you’ll have.
You always have the option to delete less-important notes later on, but if it is not in the template you may forget it in the last version.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you need to fill in the information on your own, add some text that’s obvious and simple to look for so you can find text that has to be altered without much effort.
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