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Each week brings new jobs, emails, files, and task lists. Just how much of this is different from the job you’ve done? Odds are, not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something fresh. Use templates–standardized files with formatting and text as starting point. As soon as you save a separate version of the template, simply add, remove, or alter any info for that record, and you’ll have the job completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and to generate documents from a template–so you can get your tasks quicker.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are less inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send investors or clients regular project updates. With a template, you understand the update will constantly have the exact same formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including too instead of too little, it’s more easy to delete information than add it .
Imagine you are developing a template of your resume. You would want to list in-depth facts about your duties and achievements, and that means you’ll have all the info you need to apply for almost any job.
You can delete notes later on, but you might forget it when it is not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you have to fill in the data on your own, add some text that’s easy and obvious to search for so it is possible to locate text that needs to be changed without a lot of effort.
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