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Each week brings task lists, emails, documents, and new projects. How much of this is completely different from the work you have done? Odds are, not much. A number of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel each single time you start something new. Rather, use templates–as starting point for 17, standardized files with formatting and text. Once you save another variant of the template, simply add, eliminate, or change any info for that record, and you’ll have the work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates from your favorite programs –and to create documents from a template–so it’s possible to get your common tasks faster.
Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as likely to leave out key info, also. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out the crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular job updates. With a template, you know the upgrade will constantly have the same formatting, design, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it is more easy to delete information than add it in.
Imagine you are developing a template of your own resume. You’d want to list facts about your duties and achievements, so you’ll have all the info you need to submit an application for almost any job.
You always have the option to delete notes later on, but you might forget it in the final 25, when it is not in the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But if you have to fill in the information on your own, include some text that’s easy and obvious to look for so you can locate.
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