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Each week brings files, emails, new jobs, and task lists. How much of that is totally different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point. Once you save another version of the template, simply add, eliminate, or change any data for that record, and you’ll have the work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to automatically create documents from a template — and how to use templates in your favorite apps –so you can get your common tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re not as inclined to leave out crucial info, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t depart out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to investors or customers. Using a template, you understand the upgrade will always have the formatting, design, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too little, it is simpler to delete information than add it in.
Imagine you’re creating a template of your own resume. You would want to record in-depth facts about your duties and achievements, so you’ll have all the info you need to submit an application for almost any job.
You always have the option to delete notes that are less-important on, but you may forget it in the final 25, if it’s not in the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the information on your own, add some text that’s obvious and easy to search for so it is possible to find.
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