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Every week brings files, emails, new jobs, and task lists. How much of this is completely different from the work you’ve done before? Odds are, not much. A number of our day-to-day tasks are variants on something.
Don’t reinvent the wheel every time you start something fresh. Use templates–as starting point standardized documents with formatting and text. Once you save another variant of the template, just add, remove, or alter any info for that document that is unique, and you are going to have the new job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to automatically create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less inclined to leave out crucial information, also. By way of instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send investors or clients regular job updates. With a template, you know the update will constantly have the exact same formatting, design, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding also rather than too small, it is more easy to delete info than add it .
Imagine you’re creating a template of your own resume. You’d want to list facts and that means you’ll have all the information you want to submit an application for almost any job.
You can delete notes later on, but if it is not from the template you may forget it.
Some applications will automatically fill in all these factors for you (more on that in a little ). But if you have to fill in the information by yourself, add some text that is simple and obvious to search for so you can locate.
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