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Each week brings task lists, emails, files, and new jobs. How much of that is completely different from the work you have done before? Odds are, not much. A number of our tasks are variants on something.
Do not reinvent the wheel each time you start something new. Use templates–standardized documents with formatting and text as starting point for work. As soon as you save a variant of the template add, remove, or alter any info for that unique record, and you’ll have the new job completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates in your favorite programs –and the way to automatically generate documents from a template–so you can get your tasks quicker.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are less inclined to leave out crucial info, also. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates. With a template, you know the update will have the formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too little, it is more easy to delete info than add it .
Imagine you’re creating a template of your resume. You would want to record in-depth facts about your responsibilities and achievements, and that means you’ll have.
You always have the option to delete notes later on, but you may forget it in the last version when it is not from the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the data by yourself, add some text that’s obvious and easy to search for so you can locate text that needs to be changed without a lot of work.
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