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Each week brings new jobs, emails, files, and job lists. Just how much of this is different from the job you’ve done before? Odds are, not much. Many of our tasks are variations on something we have done countless times before.
Do not reinvent the wheel every single time you start something new. Instead, use templates–standardized files with formatting and text as starting point. Once you save a variant of the template, simply add, remove, or alter any data for that record, and you’ll have the job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates and to create documents from a template–so you can get your tasks faster.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It is the distinction between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are not as inclined to leave out key information, also. By way of instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the content once you’ve paid for it.
Templates additionally guarantee consistency. You send investors or clients regular project updates. With a template, you understand the update will always have the formatting, layout, and structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including too rather than too small, it’s easier to delete info than add it in.
Imagine you’re creating a template of your resume. You’d want to record details about your duties and achievements, and that means you are going to have all the info you want to submit an application for almost any job.
You can always delete less-important notes on, but you might forget it in the last 25, when it is not in the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you have to fill in the data on your own, add some text that is obvious and easy to search for so you can find text that has to be altered without much effort.
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