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Each week brings files, emails, new projects, and task lists. How much of this is different from the work you’ve done? Odds are, not much. A number of our day-to-day tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel each single time you start something new. Rather, use templates–as starting point standardized documents with formatting and text. Once you save a version of the template, just add, eliminate, or alter any data for that document, and you are going to have the job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates and to automatically generate documents from a template–so it’s possible to get your tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re not as inclined to leave out key info, too. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates to investors or clients. With a template, you know the update will have the same formatting, layout, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is easier to delete info than add it in, so err on the side of including instead of too small.
Imagine you are developing a template of your resume. You’d want to record facts and that means you are going to have.
You can delete notes later on, but you might forget it in the final version when it is not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the information on your own, include some text that’s obvious and easy to look for so it is possible to locate.
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