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Each week brings new projects, emails, files, and task lists. How much of this is completely different from the job you’ve done? Odds are, maybe not much. Many of our day-to-day tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Use templates–as starting point standardized files with formatting and text. Once you save a version of the template, simply add, eliminate, or alter any data for that unique record, and you’ll have the new job.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is the way to generate documents from a template — and how to use templates from your favorite programs –so it’s possible to get your tasks faster.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are less likely to leave out crucial information, too. By way of example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send investors or clients regular project updates. With a template, you understand the update will always have the same formatting, layout, and standard structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including too rather than too small, it’s more easy to delete information than add it .
Imagine you’re developing a template of your own resume. You’d want to record in-depth details about your duties and accomplishments, so you’ll have all the information you need to apply for almost any job.
You always have the option to delete less-important notes on, but if it’s not in the template you may forget it in the last edition.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the data on your own, add some text that is easy and obvious to search for so you can find text that has to be changed without a lot of work.