Senior Accountant Receptionist from accountant job description for resume , image source: www.vijanatz.com
Every week brings files, emails, new projects, and job lists. Just how much of this is totally different from the work you have done before? Odds are, maybe not much. A number of our day-to-day tasks are variants on something.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate version of the template add, eliminate, or alter any data for that document that is unique, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to create documents from a template — and how to use templates from your favorite programs –so it’s possible to get your common tasks done faster.
Programs take the time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less inclined to leave out key information, too. For instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send customers or investors regular job updates. Using a template, you understand the update will always have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is easier to delete information than add it in, so err on the side of including too instead of too little.
Imagine you are developing a template of your resume. You’d want to record in-depth details about your duties and achievements, and that means you are going to have all the info you need to submit an application for almost any job.
You can delete less-important notes on, but you might forget it at the final 25, when it is not in the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But if you have to fill in the information by yourself, include some text that’s easy and obvious to search for so you can find text that needs to be changed without much work.
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