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Every week brings task lists, emails, documents, and new projects. How much of this is totally different from the work you’ve done before? Odds are, not much. Many of our daily tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–as starting point standardized files with formatting and text. As soon as you save a separate version of the template add, eliminate, or alter any data for that record that is unique, and you are going to have the new job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s how to use templates and the way to generate documents from a template–so it’s possible to get your ordinary tasks faster.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less likely to leave out crucial information, too. For example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t depart out that crucial clause regarding possessing the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you know the update will have the exact same formatting, layout, and arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It is easier to delete info than add it in, so err on the side of including rather than too little.
Imagine you’re creating a template of your own resume. You would want to list in-depth facts so you’ll have all the info you need to apply for any job.
You can always delete less-important notes later on, but you might forget it when it is not from the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you need to fill in the data on your own, add some text that’s simple and obvious to look for so it is possible to find text that has to be altered without much work.
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