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Each week brings documents, emails, new jobs, and job lists. How much of that is different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each single time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate version of the template add, eliminate, or change any info for that record, and you’ll have the new work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s to create documents from a template — and the way to use templates in your favorite programs –so you can get your ordinary tasks faster.
Programs take time to construct, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re not as inclined to leave out key info, also. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send investors or clients regular job updates. With a template, you know the upgrade will constantly have the formatting, design, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is easier to delete information than add it , so err on the side of adding too instead of too little.
Imagine you’re creating a template of your own resume. You would want to record facts so you’ll have all the info you need to apply for any job.
You can delete notes on, but you may forget it in the final version when it’s not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the information on your own, add some text that is obvious and easy to search for so you can locate.
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