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Every week brings new jobs, emails, documents, and task lists. How much of this is different from the job you’ve done before? Odds are, not much. A number of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each single time you start something new. Use templates–standardized documents with formatting and text as starting point. As soon as you save a version of the template add, remove, or change any info for that exceptional record, and you are going to have the work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and to generate documents from a template–so you can get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re not as inclined to leave out crucial info, also. By way of instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) ensures you won’t depart out the crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. Using a template, you understand the upgrade will constantly have the formatting, layout, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things do not need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It is simpler to delete info than add it , so err on the side of adding too rather than too small.
Imagine you’re developing a template of your resume. You’d want to record facts so you are going to have.
You can delete notes that are less-important in the future, but you might forget it at the last 25, if it is not from the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But if you have to fill in the information on your own, add some text that’s obvious and easy to search for so you can locate text that has to be changed without a lot of effort.