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Each week brings task lists, emails, documents, and new projects. How much of that is different from the job you have done? Odds are, maybe not much. Many of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel each time you start something new. Use templates–as starting point for 17, standardized documents. Once you save a version of the template, simply add, remove, or change any info for that record, and you are going to have the new job done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates from your favorite programs –and the way to generate documents from a template–so you can get your ordinary tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause about owning the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular project updates. Using a template, you know the upgrade will always have the same formatting, layout, and standard arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including too instead of too little, it’s simpler to delete information than add it .
Imagine you are creating a template of your own resume. You would want to record in-depth facts and that means you are going to have.
You can delete notes that are less-important on, but you may forget it at the final 25, if it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the information by yourself, add some text that is obvious and easy to look for so it is possible to locate text that has to be changed without much effort.