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Each week brings new projects, emails, files, and job lists. How much of that is completely different from the work you have done? Odds are, not much. A number of our daily tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized files with text and formatting. As soon as you save another variant of the template add, eliminate, or change any data for that exceptional document, and you’ll have the new work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates and the way to create documents from a template–so you can get your tasks faster.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re not as likely to leave out key info, too. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t depart out the crucial clause about possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. With a template, you understand the update will have the formatting, layout, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of including rather than too little.
Imagine you are developing a template of your resume. You’d want to list in-depth facts and that means you are going to have.
You can always delete notes that are less-important later on, but you might forget it in the last 25, when it’s not from the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But if you need to fill in the information by yourself, add some text that’s obvious and easy to look for so you can find text that needs to be changed without a lot of work.