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Each week brings new projects, emails, files, and job lists. Just how much of this is completely different from the work you have done? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every single time you start something fresh. Use templates–as starting point for new 17, standardized documents. As soon as you save another version of the template, just add, eliminate, or change any data for that document that is unique, and you’ll have the work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates and to generate documents from a template–so you can get your ordinary tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less inclined to leave out crucial info, too. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out that crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular job updates to customers or investors. With a template, you understand the update will have the formatting, design, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It is easier to delete information than add it , so err on the side of adding also rather than too little.
Imagine you’re developing a template of your own resume. You’d want to list in-depth facts so you’ll have all the info you want to apply for any job.
You can always delete less-important notes on, but you might forget it in the final version when it is not from the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you need to fill in the information on your own, include some text that’s obvious and simple to look for so you can locate text that needs to be changed without much work.