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Every week brings new projects, emails, documents, and task lists. Just how much of that is different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Use templates–standardized files as starting point. As soon as you save a separate version of the template add, remove, or change any info for that record that is exceptional, and you’ll have the new work completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is the way to use templates and how to automatically create documents from a template–so it’s possible to get your tasks done quicker.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re not as inclined to leave out key info, too. For example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send customers or investors regular project updates. With a template, you know the update will have the formatting, layout, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including rather than too small, it is simpler to delete information than add it .
Imagine you are developing a template of your own resume. You would want to record facts and that means you are going to have all the information you need to apply for any job.
You always have the option to delete notes that are less-important in the future, but you might forget it at the last 25, if it’s not in the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data by yourself, add some text that’s obvious and easy to search for so you can find.
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