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Every week brings files, emails, new projects, and task lists. Just how much of this is different from the work you have done? Odds are, not much. Many of our daily tasks are variants on something we have done countless times before.
Do not reinvent the wheel each time you start something new. Use templates–standardized documents as starting point for work. Once you save a separate variant of the template add, eliminate, or alter any info for that record, and you’ll have the new job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and how to create documents from a template–so you can get your ordinary tasks faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as inclined to leave out crucial info, too. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send investors or clients regular job updates. With a template, you know the upgrade will always have the formatting, layout, and general structure.
How to Create Great Templates
Not many templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of including rather than too small.
Imagine you are creating a template of your resume. You would want to list details and that means you are going to have all the info you want to submit an application for almost any job.
You always have the option to delete notes on, but you might forget it at the last 25, if it is not from the template.
Some applications will automatically fill in all these variables for you (more on this in a little ). But should you have to fill in the data by yourself, add some text that’s obvious and simple to look for so it is possible to locate.
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