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Each week brings files, emails, new projects, and task lists. How much of that is different from the work you have done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. Once you save a separate version of the template, just add, eliminate, or change any data for that unique document, and you’ll have the new work completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to automatically generate documents from a template — and the way to use templates from your favorite apps –so it’s possible to get your tasks faster.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as likely to leave out crucial info, also. By way of instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates to customers or investors. Using a template, you understand the upgrade will always have the formatting, design, and standard arrangement.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too little, it is easier to delete information than add it in.
Imagine you are creating a template of your resume. You would want to list in-depth details and that means you’ll have all the information you need to apply for any job.
You can always delete less-important notes on, but you might forget it if it’s not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data by yourself, add some text that’s obvious and simple to look for so you can find.