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Each week brings documents, emails, new jobs, and task lists. Just how much of that is totally different from the work you’ve done before? Odds are, not much. A number of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Use templates–standardized documents with formatting and text as starting point. As soon as you save a variant of the template add, eliminate, or change any info for that record, and you’ll have the new job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s to create documents from a template — and how to use templates in your favorite apps –so you can get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as inclined to leave out key information, also. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send customers or investors regular job updates. Using a template, you understand the update will have the same formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it , so err on the side of including instead of too little.
Imagine you are developing a template of your resume. You would want to record facts and that means you’ll have all the information you want to submit an application for any job.
You always have the option to delete notes on, but when it’s not in the template you might forget it in the last version.
Some applications will automatically fill in all these variables for you (more on this in a bit). But if you have to fill in the information by yourself, include some text that’s obvious and easy to look for so you can find.