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Each week brings documents, emails, new projects, and job lists. Just how much of that is different from the job you have done? Odds are, maybe not much. Many of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel every time you start something new. Use templates–standardized documents as starting point. As soon as you save a variant of the template, simply add, eliminate, or alter any info for that record that is exceptional, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to generate documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your common tasks quicker.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are not as inclined to leave out crucial info, too. For example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send investors or clients regular job updates. Using a template, you know the update will constantly have the formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things don’t need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including rather than too small, it’s easier to delete info than add it .
Imagine you’re creating a template of your resume. You’d want to record facts about your duties and accomplishments, and that means you are going to have all the info you need to apply for any job.
You can delete notes that are less-important later on, but you might forget it in the final 25, if it is not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data on your own, include some text that is simple and obvious to search for so you can locate.
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