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Every week brings task lists, emails, documents, and new jobs. How much of this is totally different from the job you have done before? Odds are, maybe not much. A number of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel every time you start something fresh. Use templates–standardized files with formatting and text as starting point for new work. As soon as you save a separate variant of the template add, remove, or alter any data for that document, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to use templates from your favorite programs –and to generate documents from a template–so it’s possible to get your tasks faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re not as likely to leave out crucial information, too. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause about owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you know the update will have the exact same formatting, layout, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too little, it’s simpler to delete info than add it in.
Imagine you are developing a template of your own resume. You’d want to list details so you are going to have all the information you need to apply for almost any job.
You can delete notes on, but if it is not from the template you might forget it at the last edition.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the information on your own, add some text that is obvious and easy to search for so you can locate.
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