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Every week brings job lists, emails, files, and new projects. How much of that is different from the work you’ve done? Odds are, not much. A number of our tasks are variants on something.
Do not reinvent the wheel every time you start something new. Instead, use templates–as starting point for work that is , standardized documents with formatting and text. As soon as you save a version of the template, just add, eliminate, or alter any info for that unique document, and you’ll have the job completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to create documents from a template — and the way to use templates from your favorite apps –so you can get your tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are not as inclined to leave out key information, also. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out that crucial clause about owning the material once you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or clients. With a template, you know the update will have the formatting, design, and general structure.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of including rather than too little.
Imagine you are creating a template of your resume. You would want to record details about your duties and accomplishments, so you are going to have all the information you want to apply for any job.
You always have the option to delete notes that are less-important on, but you might forget it at the last 25, if it is not from the template.
Some tools will automatically fill in all these factors for you (more on that in a little ). But should you need to fill in the information by yourself, include some text that’s obvious and easy to look for so it is possible to find.