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Every week brings new jobs, emails, documents, and job lists. How much of that is completely different from the work you have done before? Odds are, maybe not much. Many of our daily tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each single time you start something new. Rather, use templates–as starting point for new 17, standardized files with formatting and text. As soon as you save a separate variant of the template, simply add, remove, or alter any data for that exceptional document, and you are going to have the work completed in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates and to create documents from a template–so you can get your tasks done faster.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as inclined to leave out crucial information, too. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause regarding possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to customers or investors. Using a template, you understand the update will constantly have the same formatting, design, and standard arrangement.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it’s more easy to delete info than add it in.
Imagine you’re creating a template of your own resume. You would want to record in-depth details about your duties and accomplishments, and that means you’ll have.
You can always delete less-important notes later on, but when it’s not in the template you might forget it.
Some applications will automatically fill in all these variables for you (more on this in a little ). But should you have to fill in the information by yourself, add some text that’s simple and obvious to look for so you can find.