Blank Monthly Calendar 2017 from blank weekly calendar template , image source: www.weeklycalendartemplate.com
Each week brings files, emails, new jobs, and task lists. How much of that is different from the job you have done before? Odds are, not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every time you start something fresh. Instead, use templates–standardized documents as starting point for work. As soon as you save a separate variant of the template add, eliminate, or change any info for that unique record, and you’ll have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates and how to automatically generate documents from a template–so it’s possible to get your ordinary tasks done quicker.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less likely to leave out crucial information, also. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause about owning the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular job updates to investors or customers. With a template, you know the update will have the same formatting, design, and standard arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It is simpler to delete info than add it in, so err on the side of including rather than too little.
Imagine you are developing a template of your own resume. You’d want to record facts about your responsibilities and accomplishments, so you’ll have all the info you need to apply for almost any job.
You always have the option to delete less-important notes later on, but you may forget it in the final version if it’s not in the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But should you have to fill in the data on your own, add some text that is easy and obvious to look for so it is possible to find text that needs to be altered without much work.