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Each week brings files, emails, new projects, and job lists. How much of that is completely different from the work you have done? Odds are, maybe not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel each single time you start something new. Instead, use templates–standardized files with formatting and text as starting point for new work. As soon as you save a version of the template, just add, remove, or alter any data for that record that is unique, and you are going to have the work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates from your favorite apps–and how to generate documents from a template–so you can get your tasks faster.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are not as inclined to leave out key information, too. By way of instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular job updates. With a template, you understand the upgrade will always have the exact same formatting, design, and general structure.
How to Create Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It’s easier to delete info than add it in, so err on the side of including too rather than too little.
Imagine you are developing a template of your own resume. You’d want to record facts so you’ll have.
You can always delete less-important notes later on, but you may forget it at the final 25, if it is not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data on your own, include some text that’s easy and obvious to search for so you can locate.
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