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Every week brings new jobs, emails, documents, and task lists. How much of this is different from the work you’ve done before? Odds are, maybe not much. Many of our daily tasks are variants on something we have done countless times before.
Don’t reinvent the wheel every single time you start something fresh. Rather, use templates–as starting point for 17, standardized files with text and formatting. As soon as you save another variant of the template, simply add, remove, or alter any data for that record that is unique, and you are going to have the new job.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to automatically create documents from a template — and how to use templates in your favorite apps –so it’s possible to get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are less inclined to leave out key info, too. By way of example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular job updates to customers or investors. With a template, you understand the upgrade will always have the formatting, layout, and standard arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding too rather than too little.
Imagine you’re creating a template of your own resume. You would want to record in-depth facts so you’ll have all the information you need to apply for almost any job.
You can always delete notes that are less-important in the future, but you might forget it in the last 25, if it is not from the template.
Some tools will automatically fill in all these variables for you (more on this in a little ). But if you have to fill in the data on your own, add some text that’s obvious and simple to search for so you can find text that has to be altered without a lot of work.
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