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Every week brings new projects, emails, files, and job lists. How much of that is different from the work you have done? Odds are, maybe not much. Many of our daily tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each single time you start something new. Instead, use templates–as starting point for work that is new, standardized documents with formatting and text. As soon as you save a variant of the template, just add, eliminate, or change any data for that document, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates in your favorite apps–and how to create documents from a template–so it’s possible to get your common tasks done faster.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are not as inclined to leave out crucial info, also. For instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause regarding possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send investors or customers regular job updates. Using a template, you know the upgrade will constantly have the formatting, design, and arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of adding also rather than too little, it’s easier to delete information than add it in.
Imagine you are developing a template of your resume. You would want to record in-depth facts so you’ll have.
You can always delete less-important notes on, but you might forget it if it is not from the template.
Some applications will automatically fill in these factors for you (more on this in a little ). But if you have to fill in the data by yourself, include some text that’s simple and obvious to search for so you can locate text that needs to be changed without much work.
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