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Every week brings new jobs, emails, files, and job lists. Just how much of this is different from the job you have done before? Odds are, not much. Many of our tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for 17, standardized files. Once you save a variant of the template, simply add, eliminate, or alter any info for that document, and you’ll have the job done in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates from your favorite programs –and to create documents from a template–so it’s possible to get your tasks quicker.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less likely to leave out key info, too. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t depart out that crucial clause about owning the material once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular project updates to investors or clients. Using a template, you understand the upgrade will always have the exact same formatting, layout, and standard structure.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s easier to delete info than add it in, so err on the side of including also instead of too small.
Imagine you are creating a template of your own resume. You’d want to record in-depth details about your duties and achievements, so you’ll have.
You can delete less-important notes on, but when it is not in the template you may forget it.
Some tools will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the data by yourself, include some text that is obvious and simple to search for so it is possible to locate text that needs to be altered without a lot of effort.
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