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Each week brings new projects, emails, files, and job lists. How much of that is different from the work you have done? Odds are, maybe not much. A number of our daily tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for 17, standardized files with formatting and text. As soon as you save a variant of the template, simply add, remove, or alter any info for that document, and you’ll have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates from your favorite apps–and how to automatically create documents from a template–so you can get your common tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are not as inclined to leave out crucial information, too. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause regarding possessing the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send customers or investors regular job updates. With a template, you understand the upgrade will constantly have the exact same formatting, design, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. It is simpler to delete information than add it in, so err on the side of adding also rather than too small.
Imagine you’re creating a template of your resume. You would want to record in-depth details about your duties and accomplishments, and that means you are going to have all the info you want to submit an application for any job.
You always have the option to delete less-important notes later on, but you might forget it at the final 25, when it’s not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that’s simple and obvious to search for so it is possible to find.