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Every week brings new jobs, emails, files, and job lists. How much of this is totally different from the job you have done? Odds are, maybe not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. Once you save a separate variant of the template add, eliminate, or alter any data for that document that is unique, and you are going to have the new work completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates in your favorite programs –and to automatically generate documents from a template–so you can get your common tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less inclined to leave out crucial info, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to investors or customers. Using a template, you know the update will have the exact same formatting, layout, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding too instead of too small, it is more easy to delete info than add it .
Imagine you are creating a template of your own resume. You’d want to list in-depth details about your responsibilities and accomplishments, so you’ll have.
You always have the option to delete less-important notes on, but you might forget it in the final 25, when it’s not from the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that is obvious and simple to search for so it is possible to find.