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Each week brings task lists, emails, documents, and new jobs. How much of that is totally different from the job you’ve done before? Odds are, maybe not much. Many of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–as starting point for 17, standardized documents with text and formatting. As soon as you save a version of the template add, remove, or change any info for that record that is exceptional, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to automatically create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are not as likely to leave out crucial info, too. By way of example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular job updates. Using a template, you know the upgrade will constantly have the formatting, design, and standard structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including rather than too little, it is simpler to delete information than add it in.
Imagine you’re creating a template of your resume. You would want to record details about your duties and accomplishments, so you are going to have all the information you need to apply for almost any job.
You can always delete less-important notes later on, but you might forget it in the last 25, if it’s not in the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But if you need to fill in the data by yourself, add some text that’s obvious and simple to search for so it is possible to find text that has to be changed without a lot of effort.
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