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Each week brings job lists, emails, files, and new projects. How much of this is different from the job you’ve done before? Odds are, not much. Many of our tasks are variants on something.
Do not reinvent the wheel each single time you start something new. Instead, use templates–as starting point for 17, standardized files with formatting and text. Once you save another version of the template, just add, remove, or alter any data for that document that is unique, and you are going to have the new work done in a fraction of this time.

Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to automatically create documents from a template — and how to use templates in your favorite programs –so you can get your tasks done faster.

Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.

That is not the only advantage: Using a template means you’re not as likely to leave out crucial info, too. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for this.

Templates also guarantee consistency. You send regular job updates. With a template, you understand the update will constantly have the same formatting, layout, and standard arrangement.

How to Produce Fantastic Templates

Not many templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it is easier to delete information than add it .
Imagine you are developing a template of your own resume. You’d want to list in-depth details and that means you’ll have.

You can always delete notes later on, but when it’s not from the template you might forget it.

Some applications will automatically fill in these factors for you (more on that in a bit). But if you need to fill in the information by yourself, add some text that is easy and obvious to search for so it is possible to find text that has to be changed without much work.