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Every week brings documents, emails, new jobs, and task lists. Just how much of that is totally different from the work you’ve done? Odds are, not much. A number of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every time you start something fresh. Instead, use templates–standardized documents as starting point. Once you save another version of the template, simply add, remove, or alter any info for that document, and you’ll have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s to generate documents from a template — and how to use templates from your favorite apps –so it’s possible to get your tasks quicker.
Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re less likely to leave out crucial info, also. By way of example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause about owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send investors or customers regular project updates. Using a template, you know the upgrade will always have the formatting, design, and standard arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of adding too rather than too little.
Imagine you’re creating a template of your resume. You would want to record in-depth facts about your duties and achievements, so you are going to have all the info you want to apply for any job.
You can delete less-important notes on, but if it’s not in the template you may forget it.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the data on your own, add some text that is obvious and easy to look for so it is possible to locate.