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Every week brings new projects, emails, documents, and job lists. Just how much of this is totally different from the job you have done? Odds are, not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each single time you start something new. Rather, use templates–as starting point standardized files with formatting and text. Once you save another version of the template, just add, remove, or alter any data for that record, and you’ll have the new job done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s to automatically generate documents from a template — and how to use templates in your favorite apps –so you can get your common tasks done quicker.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as likely to leave out key info, too. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or customers regular job updates. Using a template, you know the upgrade will have the same formatting, design, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things don’t require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It is more easy to delete info than add it , so err on the side of including rather than too small.
Imagine you’re creating a template of your resume. You’d want to record facts so you’ll have.
You can always delete less-important notes later on, but if it’s not from the template you may forget it.
Some tools will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data on your own, add some text that’s easy and obvious to search for so you can locate text that has to be changed without a lot of effort.
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