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Every week brings job lists, emails, files, and new projects. Just how much of that is completely different from the work you have done before? Odds are, not much. Many of our daily tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–as starting point for new 17, standardized files with formatting and text. Once you save a version of the template add, remove, or alter any info for that document, and you’ll have the work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to use templates and to automatically generate documents from a template–so it’s possible to get your tasks quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are not as inclined to leave out key info, too. By way of instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out that crucial clause about owning the content once you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates to clients or investors. With a template, you understand the upgrade will have the same formatting, design, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete info than add it in, so err on the side of adding too instead of too little.
Imagine you’re developing a template of your own resume. You would want to record details and that means you’ll have.
You can delete notes later on, but if it’s not in the template you might forget it in the last version.
Some tools will automatically fill in all these factors for you (more on this in a bit). But should you need to fill in the data on your own, include some text that’s simple and obvious to search for so you can find.