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Each week brings job lists, emails, files, and new jobs. Just how much of that is different from the job you’ve done? Odds are, maybe not much. Many of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Rather, use templates–as starting point standardized files with formatting and text. As soon as you save another variant of the template, simply add, eliminate, or change any info for that document that is unique, and you’ll have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates from your favorite programs –and to automatically generate documents from a template–so it’s possible to get your tasks faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re less likely to leave out key info, too. By way of instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the content once you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates to investors or customers. With a template, you know the upgrade will have the formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not need a template. Here are a few tips to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of adding also rather than too little.
Imagine you are developing a template of your own resume. You would want to record in-depth facts so you’ll have.
You can always delete notes that are less-important in the future, but you may forget it at the last 25, when it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a little ). But should you need to fill in the data on your own, include some text that is obvious and easy to search for so it is possible to find.