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Each week brings job lists, emails, files, and new projects. How much of this is different from the job you have done before? Odds are, maybe not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each single time you start something new. Rather, use templates–as starting point standardized documents with formatting and text. As soon as you save a variant of the template, simply add, remove, or change any data for that record, and you are going to have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to automatically generate documents from a template — and how to use templates from your favorite programs –so it’s possible to get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less likely to leave out key info, too. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t depart out that crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular job updates. With a template, you know the upgrade will have the same formatting, layout, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. It’s simpler to delete information than add it in, so err on the side of including too rather than too small.
Imagine you’re developing a template of your resume. You’d want to record facts about your duties and accomplishments, and that means you are going to have all the information you want to apply for almost any job.
You can always delete notes later on, but you might forget it at the last 25, if it is not in the template.
Some applications will automatically fill in all these variables for you (more on that in a little ). But should you have to fill in the data on your own, add some text that is simple and obvious to search for so you can locate.