Progress Note Template from clinical progress notes template , image source: cyberuse.com
Every week brings documents, emails, new jobs, and task lists. Just how much of that is totally different from the job you’ve done? Odds are, not much. A number of our day-to-day tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel each time you start something new. Use templates–as starting point standardized documents with formatting and text. As soon as you save another version of the template, just add, eliminate, or change any info for that record, and you are going to have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s how to generate documents from a template — and how to use templates in your favorite programs –so it’s possible to get your ordinary tasks faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are not as likely to leave out key info, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send clients or investors regular project updates. With a template, you understand the update will constantly have the formatting, design, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding rather than too little.
Imagine you’re developing a template of your resume. You’d want to record in-depth facts and that means you’ll have.
You can always delete less-important notes later on, but if it’s not from the template you might forget it in the final edition.
Some tools will automatically fill in these variables for you (more on this in a little ). But if you have to fill in the data by yourself, add some text that is simple and obvious to search for so it is possible to locate text that has to be changed without a lot of effort.