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Each week brings new jobs, emails, files, and job lists. How much of that is completely different from the work you have done before? Odds are, not much. Many of our tasks are variants on something.
Do not reinvent the wheel every time you start something new. Instead, use templates–as starting point for work standardized documents with formatting and text. Once you save another variant of the template add, remove, or change any data for that document that is unique, and you are going to have the new job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is the way to use templates in your favorite apps–and how to generate documents from a template–so it’s possible to get your tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as inclined to leave out crucial information, also. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t depart out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. You send clients or investors regular job updates. Using a template, you understand the upgrade will have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding too rather than too small, it’s more easy to delete information than add it .
Imagine you are creating a template of your resume. You would want to list in-depth details and that means you’ll have all the info you need to submit an application for any job.
You always have the option to delete notes that are less-important on, but you may forget it in the final 25, when it’s not from the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But should you have to fill in the data by yourself, include some text that’s obvious and simple to search for so you can find.