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Every week brings task lists, emails, files, and new projects. How much of this is different from the work you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each single time you start something fresh. Use templates–standardized documents with text and formatting as starting point for work. As soon as you save a version of the template add, eliminate, or change any info for that record that is unique, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates in your favorite apps–and the way to automatically generate documents from a template–so you can get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less inclined to leave out key info, too. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out that crucial clause regarding possessing the content once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates to customers or investors. Using a template, you understand the update will have the formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including too instead of too small, it is more easy to delete information than add it .
Imagine you’re creating a template of your resume. You would want to list facts about your responsibilities and accomplishments, so you’ll have all the info you want to apply for any job.
You can delete notes on, but you may forget it in the last 25, if it’s not from the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the data on your own, add some text that is simple and obvious to search for so you can locate.