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Every week brings new projects, emails, files, and task lists. How much of this is completely different from the job you have done? Odds are, maybe not much. Many of our day-to-day tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each single time you start something fresh. Use templates–standardized files as starting point. As soon as you save another version of the template, just add, eliminate, or change any info for that document, and you are going to have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to automatically create documents from a template — and the way to use templates in your favorite apps –so you can get your common tasks done quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re not as likely to leave out key info, too. By way of instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular job updates. With a template, you understand the update will have the formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding too instead of too little, it’s easier to delete info than add it .
Imagine you’re creating a template of your own resume. You’d want to record facts about your responsibilities and accomplishments, and that means you are going to have.
You can always delete notes later on, but when it is not from the template you might forget it.
Some tools will automatically fill in all these variables for you (more on that in a little ). But should you have to fill in the data by yourself, include some text that is simple and obvious to look for so it is possible to find.