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Every week brings new jobs, emails, files, and task lists. How much of this is completely different from the job you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something.
Do not reinvent the wheel every single time you start something new. Rather, use templates–as starting point for work that is new, standardized files with formatting and text. Once you save a separate variant of the template, simply add, eliminate, or change any data for that unique record, and you’ll have the new job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates in your favorite programs –and to automatically generate documents from a template–so you can get your tasks faster.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re not as inclined to leave out crucial information, also. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t leave out that crucial clause regarding possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to investors or clients. Using a template, you know the upgrade will have the formatting, layout, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It’s easier to delete information than add it in, so err on the side of adding too instead of too little.
Imagine you are creating a template of your own resume. You would want to record details about your duties and accomplishments, so you are going to have.
You can delete notes later on, but if it’s not in the template you may forget it.
Some tools will automatically fill in these variables for you (more on that in a little ). But if you have to fill in the data on your own, include some text that’s easy and obvious to look for so you can find text that needs to be changed without a lot of work.
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